2018 TUCSON FOLK FESTIVAL
VENDOR APPLICATIONS OPEN NOVEMBER 15, 2017
DEADLINE FOR ALL APPLICATIONS AND FEES:
Hi Folks! We’re very happy to include you all in our 32nd Annual Tucson Folk Festival 2017! In an effort to allow vendors wishing to participate in the upcoming 2017 Tucson Folk Festival the ability to schedule events for the coming year, we are starting the vendor application process earlier than previous years. If you wish to be considered to participate as a vendor or exhibitor, a completed application, required documentation and payment needs to be submitted by the deadline. Our vendor selection process is first-come-first-serve, so spaces are limited.
We are looking forward to a fun and successful time. Please review the following information and feel free to contact me with any questions you may have.
Mike Dolan, TKMA Vendor Coordinator, email@example.com.
VENDOR REQUIREMENTS & FEES:
__ Non-Profit 10’ x 10’ $100 (Includes Non-Profit Org. Membership to TKMA)
__ Arts & Crafts 10’ x 10’ $200
__ Food 10’ x 10’ $500
__ REQUIRED DEPOSIT: FOOD VENDOR ONLY-$150 (to be refunded AFTER the Festival if NO VIOLATIONS)
__ EXTRA OUTLET $ 75 each
__ PAY PAL Access at Booth $ 50
__ OVERSIZED BOOTH – Contact Vendor Coordinator for additional fees – firstname.lastname@example.org
APPLICATION FEE COVERS: Special Event Permit; ONE (20 amp) Outlet; Electricity; THREE (3) Mats: one 10′ x 3′ – serving area and two 4′ x 6′ – prep areas; Tallow Disposal for Food Vendors; Security. You MUST let us know ON THIS APPLICATION if you will need any additional (20 amp) outlets. PLEASE NOTE – IF YOU OVERLOAD A CIRCUIT AND TRIP A BREAKER YOU WILL BE RESPONSIBLE FOR ANY ADDITIONAL COST FOR THE RESET.
All vendors must comply with the rules and regulations of the City of Tucson, Tucson Fire Dept., Pima County, Pima County Health Dept. and Tucson Folk Festival. Instructions will be provided upon acceptance of application.
- 501(c)3 documentation MUST be included WITH an application
- No business license required
- Health Permit from Pima County is required from Pima County Health Department (520) 724-7908.
- Certificate of Liability Insurance naming Tucson Kitchen Musicians Association as a Certificate Holder is REQUIRED WITH an application.
- Tucson City Business License is REQUIRED – If you do not have a regular business license, you can obtain a Special Event Business License by contacting the City of Tucson (520) 791-4566. PLEASE NOTE – This is IN ADDITION to the Special Event Permit that TKMA provides.
Food Vendors can set-up after 8 AM on Friday or Saturday morning up until the festival starts. Contact Mike Dolan, Vendor Coordinator, (520-400-7618) upon arrival for space assignment. Please observe that you may sell water, but not for less than $2; TKMA reserves exclusive rights to sell soda–you may sell lemonade and other drinks, just not soda. All food vendors will be provided with an electrical drop.
Arts & Crafts Vendors may set-up anytime from after 8 AM on Friday or Saturday morning up to when the festival starts. Contact Mike Dolan, Vendor Coordinator, (520-400-7618) upon arrival for space assignment. Please let us know now, if you will need electricity (eg. convenience, lights, etc.).
The City has asked that no stakes be used to secure your booth/tent. You will need to use weights to hold your tent in place. We can encounter high winds this time of year.
We ask that you are on the festival grounds from opening until closing each day, but once the final acts are on in the evening, we ask that you close up.
RELEASE OF LIABILITY:
Exhibitor and vendor releases and forever discharges the Tucson Kitchen Musicians (TKMA) Board of Directors, Staff and Volunteers from any responsibility, personal liability, or claims of loss or damage arising out of or in conjunction with participation in the Tucson Folk Festival. The Tucson Folk Festival is not responsible for any injury sustained by performers, exhibitors, vendors, patrons or guests. Applicants store and exhibit personal property at applicants own risk and will not hold Tucson Folk Festival accountable if any of the following should occur: adverse weather conditions, natural disaster, or closure as deemed necessary for public safety.
Tucson Folk Festival will be held rain or shine. In the event of extended rain or dangerous weather, Festival staff will decide whether to postpone or cancel any planned events.
There will be security in the park at all hours of the evening –starting on Friday May 5th at 5PM. YES, you can leave items in the tents (no valuables, of course). But we ask that you bundle them, wrap somehow or put in closed boxes or bins, and place under the tables in a corner of the booth.
In case of cancellations, full refunds will be offered up to January 01, 2017. Cancellations up to March 01, 2017, will be refunded at 50%. No refunds after March 01, 2017.
While the overwhelming majority of Tucson Folk Festival participants report having a very positive experience, we recognize there are issues that come up. We do our best to be responsive and most of all, we are committed to making your experience at the festival a true sharing of community and positive energy. Please remember to be kind and considerate; have fun, and realize that there are many aspects of the event that are simply beyond our control or outside of our capacity as a community-based nonprofit organization with limited resources.