Committees

Committee Members: Matt Rolland (Chair), Jonathan Frahm, Art State Arizona

Video Broadcast produced by Southern AZ Video Productions

Description: Networks to secure community partnerships, festival sponsors, in-kind donations, writes grants, and explores new revenue opportunities for the festival.

Description: Recruit Festival beverage sponsors. Coordinate purchase of alcoholic (Art State Arizona) and non-alcoholic (TKMA) for onsite festival beverage sales. Purchasing also covers supplies needed for hospitality tents. During the festival, stocks coolers at each stage with ice and beverages each morning.

Description: Recruit and liaison with stage emcees for the annual festival. Update the stage script with information collected from all committees (sponsors, raffles, schedule, merchandise, etc) and prepare stage binder notebooks for emcees. Send welcome email to emcees and act as point of contact during the festival weekend. Find replacement emcees as needed for cancellations.

Description: Help make the festival an inviting place for families with young children to attend and encourage young artists to perform. Coordinates Family Show Headliner Selection and Booking for Festival; Young Artist outreach and coordination for festival; Outreach to schools.

Description: Coordinates headliner selection for festival (national and regional acts); coordinates outreach to agents for quotes; facilitates performer contracting and advancing.

Description: Coordinate with festival performers to secure volunteered homestay options during the festival.

Description: Help make our performers at the festival feel welcome and well-cared for! Coordinates festival hospitality tents with snacks, drinks and seating (Plaza Stage, Library area for Volunteer and Performer Hospitality, North Church Stage, Telles Area)

Host instrument check tent at Library area, snacks, seating, and accomplishing other festival hospitality goals.

Description: Coordinates TKMA Merchandise sales at Festival; Staffs and Runs Kitchen Store at Festival; Coordinates Performer CD Sales at Festival and act as designated performer welcome spot.

Description: Coordinates physical layout of festival, obtains permits and vendors for tents, sanitation, security, and the like. Runs ground operations on festival weekend to ensure all runs according to plan and to effectively handle any issues.

Description: Liasion with Board for Performer Selection annual goals; Part of a team that reviews performer applications to select invited acts and alternates; Committee meets weekly from November – December (approximately a four hour weekly commitment for a month); Schedules acts for festival; Supports performer communications leading up to festival.

Description: Coordinates stage digital recorders; Volunteers to record stage performances to provide a high fidelity audio recording to all performers; supports post-festival editing and upload to Dropbox.

Description: Coordinates annual songwriting competition at festival, judge recruitment, and songwriting communications.

Description: Supports recruitment of volunteer stage crew leads and all staffing designated by the Board (janitorial support, zone captains, etc.).

Description: Help make our stages look stunning! Plans and coordinates festival stage décor and design; Ensures sponsor recognition and signage at appropriate stages; Supports broadcast team for livestream video layout.

Description: Plans and manages audio engineering at Festival stages.

Description: Coordinate and host a fundraiser showcase or open mic on the Thursday the week of the festival featuring festival performers. Acts as a fundraiser for the festival.

Description: Recruit festival vendors for food sales, artisan sales, and business and non-profit exhibitor. Handle payment, permitting, advancing, and mapping for vendor participation. Coordinate sponsor tables and onsite participation.

Description: Recruits Festival workshop instructors; Reaches out to community groups for social meet-ups at festival; coordinates workshop and ballad tree schedule at festival; reviews and finalizes festival workshop locations.

Description: Coordinates and promotes year-round fundraisers to raise funds for the festival; Plans mid-year large fundraising; Supports New Fundraising Events.

Phoenix-Area Fundraiser: Help organize Tucson Folk Festival’s Phoenix fundraiser concert event. Assists with venue coordination, marketing and promotions, and volunteer and performer outreach as it pertains to this Phoenix-based concert. Supports TKMA’s initiatives to raise funds for the annual Tucson Folk Festival, the region’s longest-running and largest free-to-the-public music festival.

Description: Coordinates annual TKMA gallery efforts, Library displays, installations, and take-downs.

Description: Year-Round Social Media Engagement and Posts; Posts News to TKMA Website; Send out email blasts as needed; Calendar Listings for Year-Round Events.

Supports festival marketing coordination; Update and distribution of festival press release; Recruitment of editorial and video coverage; Coordinate festival flyer distribution; distribution of press kit to performers and partners; recruit social media coverage

Description: ENGAGEMENT – Coordinates Annual Member Survey. Leads effort to expand Membership base. Coordinates membership gatherings and explores new initiatives to provide membership perks and benefits.

DATABASE – Keeps track of the membership Mailchimp e-mail list; manually enters new contact info for sign-ups; tracks donation database; monitors software to maintain membership list up to date (Mailchimp / Paypal); Maintains automatic renewal reminders; Sends out yearly reminder to members for renewals

Description: Works to grow TKMA Audience; Encourage first time festival applicants; Promote diversity of our festival performers; Outreach to new community groups for participation in the festival; Outreach to new potential performers.

Description: Coordinate volunteer photographers for fundraisers and the festival. Recruit and liasion with festival volunteer photographers. Prepare media seats at the festival in the front frows and coordinate photographer passes.

Description: Design year round flyers and graphics for TKMA events. Coordinate festival artwork design, merchandise and t-shirt design, and oversee ordering. Support merchandise displays at festival to maximize exposure and sales. Recruit Ad sales for festival program; design festival program and coordinate printing.

Description: Key fundraising committee for the festival; Leads Board for recruitment of donated items for festival raffle (gift cards, restaurant certificates, musical instruments, gift bags, etc); Prepares baskets, summary of donated items, and trains festival volunteers for raffle sales.

Develops and maintains oversight of a variety of raffles held at fundraisers (50/50, baskets).

Coordinates participation in annual Jim Click raffle.

Description: Transports equipment and supplies from storage unit or other places to the venue where it’s needed; packs it up and returns it after the event. Provides some maintenance on equipment and notifies Logistics Coordinator when something needs repair or replenishing.

Description: Help increase TKMA / Tucson Folk Festival’s presence in the community by participating in tabling opportunities at various festivals and shows around town.  

Host and coordinate TKMA performance opportunities at partner events such as Festival of Books

Description: Plans for and secures volunteers for year-round fundraising events; Sends out needed information prior to events; Helps oversees volunteers at TKMA events.

Leads festival volunteer recruitment and coordination; Maintains the volunteer email list. 

Description: Maintains TKMA and Festival webpages. Updates webpages with festival related content, resolves security issues or web updates as needed. Updates internal email servers as needed.