Volunteer Roles
Volunteer Role Descriptions for Fundraisers & Tabling
Entrance Table:
Venue entry
Take money for walk-ins & donations, record gate sales in notebook, point out TKMA table for joining/additional information about TKMA, and sign in volunteers.
TKMA Table:
Inside venue / at community events such as Tucson Festival of Books
Sell TKMA merchandise, take donations and sign up or renew members and volunteers. Answer questions about the Festival & volunteering.
Green Room Door:
Entrance to Green Room
Monitor the Green Room entrance to insure that only artists and their invited guests enter.
Hosts:
Large venues only
Escort ticket holders to reserved seats.
Raffle Sellers:
Inside venue
Volunteers will walk throughout the venue selling raffle tickets and accepting donations. Return tickets and money to onsite TKMA coordinator, who will tally sales and announce the winner.
General Support / Floater:
Inside venue
Support Staff with general needs, including, but not limited to: artist and vendor relief, raffle sales, information booth, floater, seating assistance, performer load in, volunteer check in, etc.
Volunteer Role Descriptions for the Tucson Folk Festival
Unless otherwise noted, all volunteer roles will take place in downtown Tucson, at or within 1–2 blocks of Jacome Plaza (101 N Stone Ave, Tucson, AZ 85701).
Beer, Beverage and Water Tent Sales:
Support beverage sales during the event. May include handling cash, standing for long periods of time, lifting boxes, restocking coolers, ID check and handing out wristbands.
Festival Event Breakdown:
Aid Staff in general breakdown of event, including signage, tents, tables, chairs, staging, etc. Heavy lifting required. Support in evening stacking of chairs and general cleanup of stage areas.
Festival Event Set-Up / Lifting & Carrying:
Support festival set up / breakdown, including, but not limited to: Merchandise Store, Beer and Beverage Tent, Information Booth, Raffle Area, Stage Set Up, Seating, Barricades, Signage Placement, etc.
Festival Event Set-Up / NO Lifting & Carrying:
Support Festival setup, including but not limited to: organizing information tent, merchandise tent, green room tents, etc.
Festival Event Set-Up / Office Support (Wednesday):
Catalyst Arts Space at Tucson Mall
Office support to prepare packets, binders, t-shirts, raffle tickets, etc.
Festival Greeter – Entry/Exit Monitor:
Seated at each entrance/exit of the Jacome Plaza area and Courtyard Stage, Festival Greeters welcome attendees and ensure that alcoholic beverages are not taken from the enclosure area.
General Festival Support – Floater / Multiple Jobs:
Support festival staff with general needs, including, but not limited to: artist and vendor relief, hospitality, raffle sales, information booth, seating assistance, performer load in, volunteer check in, staging, chair setup etc.
Information Booth
Provide event information and directional assistance for Festival attendees, sell festival programs, and take donations. Answer questions about the layout and details of the Festival, TKMA, and Tucson in general. Jacome – assists the Raffle Booth, as needed. Presidio Museum – watches door to ensure alcohol doesn’t leave the museum door.
Kitchen Store & Merchandise Sales:
Sell Festival merchandise and performers’ CDs at the Jacome Plaza Festival Tent. Help with beginning of festival inventory, and checking in of performer CDs.
Plaza Stage Merch Assistant:
Sell programs at headliner merch tent, provide directional support, limit access to the area to musicians and their companions.
Raffle Booth:
Monitor raffle table, sell raffle tickets to festival-goers, check stage raffle sellers in and out. Assist Jacome Plaza information booth as needed.
Raffle Sales:
Sell raffle tickets and accept donations throughout festival. Volunteers will be visible in the stage areas and walk through the audience area to sell raffle tickets and accept donations.
Songwriting Competition – Friday Night Judging Assistant:
Assist judges, help tabulate scores.
Stage Crew:
Oversee logistics at stage location. Help check in acts, make sure stage plots get to soundboard operator, assist bands with equipment during changeover, make sure acts run on time. Coordinate with other stage crew/emcees to ensure a smooth stage schedule.
Volunteer Tent:
Check in volunteers and oversee hospitality at Volunteer Tent; provide volunteer t-shirts at check-in; support reassignment of volunteers to priority shifts onsite if volunteers cancel.
Workshop Assistant:
Support the music workshop areas. Reset chairs, help workshop instructors with setup as needed.